ANNOUNCEMENT NUMBER: 09-068 Supervisory Contract Specialist (Procurement Analyst)
OPENING DATE: October 22, 2009
FIRST CUT-OFF DATE*: November 3, 2009
CLOSING DATE: December 2, 2009
*First cut-off date is November 3, 2009, and successive cut-off dates will occur every two weeks thereafter. Applications received by the cut-off dates will be referred for that date.
POSITION: Supervisory Contract Specialist (Procurement Analyst), YC-1102-02 (Equivalent to GS-13)
1 Anticipated Vacancy
SALARY RANGE: $58,141.00 to $95,070.00
LOCATION:DoDEA Pacific Director’s Office
Procurement Division
Torii Station, Okinawa, Japan
Department of Defense Education Activity (DoDEA) is a DoD Field Activity responsible for the oversight of two school systems, the Department of Defense Dependents Schools (DoDDS) and the Department of Defense Domestic Dependent Elementary & Secondary Schools (DDESS). DoDEA employs more than 12,000 individuals responsible for educating approximately 90,000 students in 12 foreign countries, seven states, Guam, and Puerto Rico. The mission of DoDEA is to provide a quality education from pre-kindergarten through grade twelve for the eligible minor family members of DoD military and civilian personnel on official assignments.
WHO MAY APPLY: You can apply for this vacancy if you are:
- U.S. citizen family member employment eligible;
- Non-U.S. citizen* family member employment eligible;
- Current Permanent Federal Civilian Employees in the competitive service of any Federal agency;
- Current Department of Defense Career/Career-Conditional employees; eligible for promotion, reassignment or transfer;
- Reinstatement eligibles;
- Eligible Non-appropriated Fund (NAFI Agreement) employees;
- Veterans who have been separated from the Armed Forces under honorable conditions after three years or more of continuous active service (VEOA eligible);
- VRA eligible; and
- 30% Disabled Veterans, applicants appointable on the basis of a physical or mental disability
*Non-U.S. citizen family members must have an individual taxpayer identification number (ITIN). The ITIN can be obtained from the Internal Revenue Service (IRS) office. Non-U.S. citizen family members will not be employed in sensitive positions or those positions subject to security clearance requirements that could not be met by non-U.S. citizens.
NOTE: Status applicants in their fourth year of an overseas assignment cannot be selected unless a waiver of the 5-year overseas service limitation requirement is approved. Candidates whose selection for this position will cause their overseas employment to exceed five-years will require an overseas tour extension approval. Waiver requests will be processed administratively by the DoDEA-Pacific Human Resources Office.
DUTIES AND RESPONSIBILITIES:
The incumbent serves as a Supervisory Contract Specialist and Contracting Officer with an Unlimited Warrant in the Office of the Deputy Director, DoDEA for DoDDS, Pacific, Procurement Division. The incumbent is responsible for overseeing the Compliance and Policy Branch, which has cognizance over the Government Purchase Card (GPC) program, Contracting Officer’s Representative (COR) program, Wide Area Workflow (WAWF), MIS/e-Commerce, CPARS, training, market research, quality assurance and other DoD acquisition programs, requirements and initiatives. Responsibilities may also include managing the procurement of supplies, equipment, construction, design, maintenance, grants and services that DoDDS managers have determined should be acquired for the DoDDS schools and facilities located in the Pacific (Japan, Korea and Guam). Contracts awarded are generally for school-unique services or materials requiring detailed customized specifications and review of the market to identify qualified offers when competition may be limited due to the nature of the requirement or lack of offers. Will need knowledge and use of a variety of contract types and special provisions tailored to the nature of the contract or the specialized character of the specifications. Provides supervision, direction and training to assigned personnel in the Pacific Procurement Division. Evaluates employee performance, recommends selections, promotions, awards, disciplinary actions to the Chief, and ensures that career developmental plans are prepared as required and that education and training needs are met. Determines need for any of the following: clauses to cover special conditions, such as inspection and acceptance, marking and packing, differential transportation costs, etc.; revisions to performance work statements or specifications; procurement vehicle and evaluation methodology; action to have all or part of a procurement set aside for small business performances, etc. Evaluates proposals and conducts on-site surveys to assess contractor’s ability to perform. Plans the negotiation strategy, coordinates strategy with negotiation team, and leads negotiations to develop contract prices and terms. Directs or performs post-award negotiations involving contract changes for modifications, unsettled change proposals, special agreements, and pricing arrangements. Negotiates changes in price(s), terms and conditions; overhead rate agreements; supplementary agreements; and, settlements from change orders due to defective specifications, changed site conditions, etc. Reviews completed official contract file to ensure all contractual requirements are satisfied, all required and relevant documentation included, and the contract is complete in every respect. Analyzes settlement proposals, audit reports, technical evaluations, protests and subcontractor claims, and takes for action or provides recommendation. Determines termination inventory, disposal of Government property, allowable costs and profit, re-procurement costs, and similar issues. Investigates problems, disputes and/or labor violations; determines alternative courses of action, prepares impact statement; and recommends a pre-negotiation settlement position to higher authority and/or where warranted; terminates contracts assigned for default and/or convenience. Appoints Contracting Officer Representatives and provides business advice and contracting guidance to customers, end users and developers of requirement and purchase request packages.
QUALIFICATION REQUIREMENTS:
Basic Requirements: All applicants must have a bachelor’s degree, that included or was supplemented by at least 24 hours in any combination of the following fields: accounting, business, finance, law, contracts, purchasing, economics, industrial management, marketing, quantitative methods, or organization and management.
Note: This requirement applies to new civilian entrants as of October 1, 2000. DoD civilian personnel, who occupy GS-1102 positions or contracting officer positions with authority to award or administer contracts above the simplified acquisition threshold on or before September 30, 2000 are therefore excluded from this new requirement.
Additional Requirements: In addition to meeting Basic Requirements, you must have one year of specialized experience equivalent to at least the GS-12 grade level under the General Schedule (GS) or other pay systems. This specialized experience must have equipped you with the particular knowledge, skills and abilities to perform successfully the duties of the position. Duties of this position include: manage, supervise, perform, or develop policies and procedures for professional work involving the procurement of supplies, services, construction, or research and development using formal advertising or negotiation procedures; the evaluation of contract price proposals; and the administration or termination and close out of contracts. The work requires knowledge of the legislation, regulations, and methods used in contracting; and knowledge of business and industry practices, sources of supply, cost factor and requirements characteristics.
This is an Acquisition Position specializing in both pre-and post-award acquisition activities.
Defense Acquisition Workforce Improvement Act Career Field Position (DAWIA) Certification: This is an Acquisition, Logistics and Technology Workforces position. Selectee must be currently DAWIA Level 2 certified and must meet position requirements for certification in CONTRACTING at Level III in Contracting within 24 months of entrance on duty.
RANKING FACTORS:
Candidates who meet minimum experience requirements will be further evaluated against established criteria that demonstrates how well they possess the specific ranking factors or knowledge, skills, and abilities (KSA’s) determined necessary for successful job performance.
A separate narrative statement addressing the KSAs is required as an attachment to your application.
Include in the write-ups such things as experience in and out of federal service that gave you the specific knowledge, skills, and/or abilities; objectives of your work; and evidence of your success (such as accomplishments, awards received, etc). The KSA’s are listed below.
1. Knowledge of Federal and Department of Defense contracting laws, regulations, principles and policies.
2. Knowledge of commercial contracting and source selection evaluation procedures.
3. Knowledge of domestic and overseas market and contracting environment, including currency/exchange rate fluctuation dynamics; SOFA regulations; and, small business and other socio-economic preference program requirements.
4. Knowledge of contract administration regulations and procedures to include contract negotiation for modifications, contract termination, quality assurance and contract close-out.
5. Knowledge of DoD’s Government Purchase Card (GPC) program.
PAY, BENEFITS AND WORK SCHEDULE:
Payment of travel and transportation expenses is authorized.
Government/Military housing, Living Quarters Allowance, Post Allowance, and other overseas benefits may be authorized. Eligibility will be determined at time of position offer. Applicants who are currently employed overseas and are not receiving allowances and benefits may not be eligible for such allowances. Locality pay does not apply in the overseas area. Locality rates of pay in CONUS will not be used for pay setting when transferring to Okinawa, Japan. For more information on overseas allowances and benefits, please visit https://webapps.dodea.edu/lqarates/lqarates.cfm
Medical Care:
Applicants who have family members with special medical needs should ensure that prior to accepting a position overseas their family members' medical needs can be met. Access to care in a military treatment facility may not be available to civilian employees except on a space available basis. Consequently, host nation medical facilities may be the only care available. The availability and level of care at host nation medical facilities will vary by location. For additional information, please contact the POC in this announcement.
Special Education Services:
The Department of Defense Dependents Schools (DoDDS) provides education including special education to children of DoD civilians who are eligible to attend DoDDS schools. However, most schools are not staffed for all special needs. For additional information, please visit http://www.dodea.edu/curriculum/specialEduc.cfm or contact the Department of Defense Education Activity, Student Services Branch, at 703-588-3147/3148.
CONDITIONS OF EMPLOYMENT:
Selectee will be required to participate in direct deposit/electronic fund transfer in accordance with DoD Regulation 7000.14R.
Selected candidate and family members are required to obtain Official Passports prior to departure to the overseas area.
Pre-appointment overseas physical examination is required for selected candidate.
Initial overseas tour of duty, for Okinawa is 2 years.
Applicants must be appointable and meet the qualifications within 30 days of the closing date of the announcement.
ALL APPLICANTS MUST SUBMIT THE FOLLOWING:
1. Résumé, Optional Application for Federal Employment (OF-612)* http://www.opm.gov/forms/pdf_fill/of612.pdf, or any other written format.
- Applications must include the total employment period, i.e., starting and ending dates (month and year) for each work experience, paid and unpaid, related to the job for which you are applying, including the hours per week.
- Also include a description of your duties and accomplishments, your employer’s name and address, supervisor’s name and phone number, and salary. If you are currently employed, you must indicate if we may contact your current supervisor.
2. Declaration for Federal Employment (Optional Form 306). http://www.opm.gov/forms/pdf_fill/of0306.pdf,
3. SF 256, Self-Identification of Reportable Handicap, (SF-256),
*You can also find forms at: http://www.opm.gov/forms/index.asp
4. Supplement on plain paper in narrative format that concisely addresses each of the ranking factors. Make sure you reference the specific KSA listed on this announcement. If other KSA’s are cited, the application may be considered incomplete. Include work experience, education, and training which clearly demonstrates how well you possess each factor.
For current or former Federal and/or Non-Appropriated Fund Employees:
- Copy of SF-50, Notification of Personnel Action to document your highest annual salary and your personal status, if you are a current Federal employee. All status candidates and reinstatement eligibles must submit a copy of their SF-50(s) showing career, career conditional, or reinstatement eligibility.
- Most recent federal performance appraisal.
- If applying under the NAFI Interchange Agreement, please provide documentation to verify eligibility (personnel actions).
For military spouse preference or family member employment, applications must include:
- Copy of sponsor’s permanent change of station (PCS) orders authorizing movement of family member to the overseas command, or other appropriate documentation (such as statement of non-command sponsorship) to support family member status.
For prior military service members must submit:
- A copy of their, DD-214 (Member 4 copy) reflecting character of service (e.g., honorable) and period(s) of service.
- If claiming 10-point veteran preference, Standard Form 15, www.opm.gov/forms/pdf_fill/SF15.pdf Application for 10-Point veteran preference and supporting documentation as described in Items 10-14 on the SF-15 must be submitted.
- Applicants applying as a 30% Disabled Veterans must submit a letter from the Department of Veterans Affairs (VA) issued in 1991 or later as proof of a permanent disability, unless specifically stated otherwise. However, if the disability is listed as temporary, the applicant will need to submit a current VA letter to support disability, along with the Standard Form 15, and a member 4 copy of the DD-214.
- Dual consideration under this vacancy announcement as a status applicant and under 30% compensably disabled veterans authority must clearly indicate this in their application. Applicants who were discharged from military service and requesting non-competitive consideration as a 30% DAV must also submit a letter from the Department of Veterans Affairs (VA), the Standard Form 15, and a member 4 copy of the DD-214. Candidate(s) selected using this authority will be given a Term Appointment ‘Not To Exceed’ 2 years
APPLICATIONS MUST BE RECEIVED BY THE CLOSING DATE.
APPLICATIONS WILL NOT BE RETURNED; therefore, do not submit original documents.
INCOMPLETE APPLICATIONS MAY NOT RECEIVE CONSIDERATION.
WHERE TO APPLY:
- By mail to the Department of Defense Education Activity-Pacific, Staffing Division, Unit 35007, Building 290, APO AP 96376, or
- Submitted in person to the Human Resources Division, Building 290, Torii Station, Okinawa, or
- Applications may be faxed to 011-81-98-957-4503 or within Japan to 098-957-4503 or
- Applications may be attached to an email and sent electronically to PacificHR@pac.dodea.edu On Email applications, please indicate the announcement for which you are applying on the subject line of your email.
Please note that the Point of Contact/Human Resources Office is located in Okinawa, Japan and phone calls are overseas long distance. The telephone number for information (dialing from the continental United States) is: 011-81-6117-44-5868 or DSN 644-5868.
All applicants will be considered without regard to political, religious, or labor organization affiliation or non-affiliation, marital status, race, color, creed, gender, age, sexual orientation, non-disqualifying physical or mental disability or any other non-merit factor. Reasonable accommodations will be made for qualified applicants with disabilities, except when doing so would pose an undue hardship on the employing agency.
Applications received in postage-paid Government envelopes will not receive consideration, and applicants are reminded of the legal prohibition against the use of such envelopes or other Government property for other than officially approved activities. These prohibitions are contained in 5 USC 735.205, 39 USC, and 18 USC.
DoDEA is an Equal Employment Opportunity (EEO) employer. General information concerning EEO policies and procedures can be found on the DoDEA’s Diversity Management and Equal Opportunity website at http://dodea.edu/offices/eeo/complaints_process.cfm?sid=1
DoDEA is an equal opportunity employer. There will be no discrimination because of color, race, religion, national origin, politics, marital status, disability, age, sex, sexual orientation, membership or non-membership in an employee organization, or on the basis of personal favoritism.
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