ANNOUNCEMENT NUMBER: Budget Technician, YB-0561-02
OPENING DATE: 22 June 2009
CLOSING DATE: 20 July 2009
POSITION: Budget Technician, YB-0561-01/02
PROMOTION POTENTIAL: YB-0561-02
SALARY RANGE: YB-0561-01: $30,125 - $39,161.00
YB-0561-02: $32,778.00 - $44,016.00
LOCATION: Department of Defense Education Activity (DoDEA), Japan District Superintendent’s Office, Yokota Air Base, Yokota, Japan
Department of Defense Education Activity (DoDEA) is a DoD Field Activity responsible for the oversight of two school systems, the Department of Defense Dependents Schools (DoDDS) and the Department of Defense Domestic Dependent Elementary & Secondary Schools (DDESS). DoDEA employs more than 12,000 individuals responsible for educating approximately 90,000 students in 12 foreign countries, seven states, Guam, and Puerto Rico. The mission of DoDEA is to provide a quality education from pre-kindergarten through grade twelve for the eligible minor family members of DoD military and civilian personnel on official assignments.
WHO MAY APPLY: Applications will be accepted from applicants within the commuting area. The commuting area is defined as the geographic area surrounding a work site that encompasses the localities where people live and reasonably can be expected to travel back and forth daily to work based on the generally held expectations of the local community.
- U.S. citizen and Non-U.S. citizen* family member employment eligible;
- Current Department of Defense Career/Career-Conditional employees; eligible for promotion, reassignment or transfer;
- Reinstatement eligibles;
- Eligible Non-appropriated Fund (NAFI Agreement) employees;
- Veterans who have been separated from the Armed Forces under honorable conditions after three years or more of continuous active service (VEOA eligible);
- 30% Disabled Veterans, applicants appointable on the basis of a physical or mental disability
*Non-U.S. citizen family members must have an individual taxpayer identification number (ITIN). The ITIN can be obtained from the Internal Revenue Service (IRS) office. Non-U.S. citizen family members will not be employed in sensitive positions or those positions subject to security clearance requirements that could not be met by non-U.S. citizens.
NOTE: Status applicants in their fourth year of an overseas assignment cannot be selected unless a waiver of the 5-year overseas service limitation requirement is approved. Candidates whose selection for this position will cause their overseas employment to exceed five-years will require an overseas tour extension approval. Waiver requests will be processed administratively by the DoDDS-Pacific/DDESS-Guam Human Resources Office.
Payment of Living Quarters Allowance (LQA) is NOT authorized.
Payment of travel and transportation expenses is NOT authorized.
DUTIES AND RESPONSIBILITIES: Assists Budget Analyst in performing activities to formulate and execute the District’s budget programs and operations. Consolidates budget estimates for the District’s projected annual operating expenses, assuring proper format for submission to the DSO and area offices. Coordinates timely submission of budget estimates by staff officials. Reviews estimates to assure the amounts requested are within established guidelines. Works with submitting office to revise estimates that do not conform to established guidelines. Consolidates budget estimates for local program and administrative activities and organizes budget data according to appropriation, object class, and line item code. Prepares reports on specific areas of the budget. Prepares forms and documents required to transmit the district’s annual budget request to fund reviewing and granting officials. Adjusts, validates and reconciles budget databases to reflect changes in the type and amount of funding approved; e.g., changes in foreign currency rates, contract adjustments, etc., by applying standard percentage adjustments. Consolidates and arranges estimates in proper form by appropriation account, identifying code, object class, and line item for submission to funds granting authorities. Enters data in forms by account code and appropriation number, and maintains related files and documents. Monitors execution of the operating budget to assure funds are utilized against authorized budget line items and that expenditures do not exceed authorized funding targets. Assists in reconciliation discrepancies between budget and accounting data. My prepare travel orders and make travel arrangements, and assist in settlement of travel claims. Tracks and projects district travel budget and keeps supervisor apprised of budget status. Provides guidance to district personnel in processing and settling travel claims.
QUALIFICATION REQUIREMENTS:
Applicants must have one year of specialized experience equivalent under the General Schedule (GS) or other pay systems.
For YB-0561-01: 1 year of specialized experience equivalent to at least GS-5 grade level or equivalent
pay system.
For YB-0561-02: 1 year of specialized experience equivalent to at least GS-6 grade level or equivalent pay
system.
NOTE: Individuals placed into this position at the YB-0561-01 level may be noncompetitively promoted
to the YB-0561-02 level upon meeting all qualification requirements and supervisory recommendation.
Specialized Experience is experience that has equipped the applicant with the particular knowledge, skills,
and abilities to perform successfully the duties of the position, and that is typically in or related to the work
of the position to be filled. To be creditable, specialized experience must have been equivalent to at least
the next lower pay band in the normal line of progression for the occupation in the organization.
The experience described in your resume will be evaluated and screened for the Office of Personnel Management’s basic qualification requirements and the skills needed to perform the duties of this position as described in this vacancy announcement.
Quality of experience relates to how closely or to what extent an applicant’s background and recency of experience, education, and training are relevant to the duties and responsibilities of the announced position.
NSPS positions are excluded from time-in-grade restrictions. This does not eliminate the qualification requirement of 1 year of specialized experience.
Qualified typist is required
RANKING FACTORS:
Candidates who meet minimum experience requirements will be further evaluated against established criteria that demonstrates how well they possess the specific ranking factors or knowledge, skills, and abilities (KSA’s) determined necessary for successful job performance.
A separate narrative statement addressing the KSAs is required as an attachment to your application.
Include in the write-ups such things as experience in and out of federal service that gave you the specific knowledge, skills, and/or abilities; objectives of your work; and evidence of your success (such as accomplishments, awards received, etc). The KSA’s are listed below.
- Knowledge of budget procedures, forms, formats, documents, reports and related requirements to compile and organize an annual budget with assistance from a budget analyst..
- Ability to locate and summarize budgetary information from files, documents, recognizing which information may or may not be relevant to budget activities.
- Knowledge and experience using Microsoft Office applications to prepare a variety of budget exhibits, forms, and correspondence related to budget and financial processes.
PAY, BENEFITS AND WORK SCHEDULE:
Government/Military housing, Living Quarters Allowance is not authorized. Post Allowance is , and other overseas benefits may be authorized. Eligibility will be determined at time of position offer. Applicants who are currently employed overseas and are not receiving allowances and benefits may not be eligible for such allowances. Locality pay does not apply in the overseas area. Locality rates of pay in CONUS will not be used for pay setting when transferring to Yokota Air Force Base, Japan. For more information on overseas allowances and benefits, please visit https://hq-w4.dodea.edu/lqarates/lqarates.htm
Medical Care: Applicants who have family members with special medical needs should ensure that prior to accepting a position overseas their family members' medical needs can be met. Access to care in a military treatment facility may not be available to civilian employees except on a space available basis. Consequently, host nation medical facilities may be the only care available. The availability and level of care at host nation medical facilities will vary by location. For additional information, please contact the POC in this announcement.
Special Education Services: The Department of Defense Dependents Schools (DoDDS) provides education including special education to children of DoD civilians who are eligible to attend DoDDS schools. However, most schools are not staffed for all special needs. For additional information, please the Department of Defense Education Activity, Student Services Branch, at 703-588-3147/3148.
CONDITIONS OF EMPLOYMENT:
Selectee will be required to participate in direct deposit/electronic fund transfer in accordance with DoD Regulation 7000.14R.
ALL APPLICANTS MUST SUBMIT THE FOLLOWING:
1. Résumé, Optional Application for Federal Employment (OF-612)* http://www.opm.gov/forms/pdf_fill/of612.pdf, or any other written format.
- Applications must include the total employment period, i.e., starting and ending dates (month and year) for each work experience, paid and unpaid, related to the job for which you are applying, including the hours per week.
- Also include a description of your duties and accomplishments, your employer’s name and address, supervisor’s name and phone number, and salary. If you are currently employed, you must indicate if we may contact your current supervisor.
2. Declaration for Federal Employment (Optional Form 306). http://www.opm.gov/forms/pdf_fill/of0306.pdf,
3. SF 256, Self-Identification of Reportable Handicap, (SF-256)
*You can also find forms at: http://www.opm.gov/forms/index.asp
4. Supplement on plain paper in narrative format that concisely addresses each of the ranking factors. Make sure you reference the specific KSA listed on this announcement. If other KSA’s are cited, the application may be considered incomplete. Include work experience, education, and training which clearly demonstrates how well you possess each factor.
For current or former Federal and/or Non-Appropriated Fund Employees
- Copy of SF-50, Notification of Personnel Action to document your highest annual salary and your personal status, if you are a current Federal employee. All status candidates and reinstatement eligibles must submit a copy of their SF-50(s) showing career, career conditional, or reinstatement eligibility.
- Most recent federal performance appraisal.
- If applying under the NAFI Interchange Agreement, please provide documentation to verify eligibility (personnel actions).
For military spouse preference or family member employment, applications must include:
- Copy of sponsor’s permanent change of station (PCS) orders authorizing movement of family member to the overseas command, or other appropriate documentation (such as statement of non-command sponsorship) to support family member status.
- Completed Military Spouse Questionnaire.
Highlights of the Military Spouse Overseas Employment Preference Program
Questionnaire for Military Spouse Preference
General Information on Military Spouse Preference
Pre-Employment Questionnaire to Determine Eligibility for Employment
Background Survey Questionnaire
For prior military service members must submit:
- A copy of their, DD-214 (Member 4 copy) reflecting character of service (e.g., honorable) and period(s) of service.
- If claiming 10-point veteran preference, Standard Form 15, www.opm.gov/forms/pdf_fill/SF15.pdf Application for 10-Point veteran preference and supporting documentation as described in Item 14 on the SF-15 must be submitted.
- Applicants applying as a 30% Disabled Veterans must submit a letter from the Department of Veterans Affairs (VA) dated within 12 months, the Standard Form 15, and a member 4 copy of the DD-214.
APPLICATIONS MUST BE RECEIVED BY THE CLOSING DATE.
APPLICATIONS WILL NOT BE RETURNED; therefore, do not submit original documents.
INCOMPLETE APPLICATIONS MAY NOT RECEIVE CONSIDERATION.
WHERE TO APPLY:
- By mail to the Department of Defense Education Activity; DoDDS-Pacific/DDESS-Guam Human Resources Division, Staffing Division, Unit 35007, Building 290, APO AP 96376, or
- Submitted in person to the Human Resources Division, Building 290, Torii Station, Okinawa, or
- Applications may be faxed to 011-81-98-957-4527 or within Japan to 098-957-4527 or
- Applications may be attached to an email and sent electronically to PacificHR@pac.dodea.edu On Email applications, please indicate the announcement for which you are applying on the subject line of your email. The POC of this announcement is Ed Bennis.
Please note that the Point of Contact/Human Resources Office is located in Okinawa, Japan and phone calls are overseas long distance. The telephone number for information (dialing from the continental United States) is: 011-81-6117-44-5860 or DSN 644-5860.
All applicants will be considered without regard to political, religious, or labor organization affiliation or non-affiliation, marital status, race, color, creed, gender, age, sexual orientation, non-disqualifying physical or mental disability or any other non-merit factor. Reasonable accommodations will be made for qualified applicants with disabilities, except when doing so would pose an undue hardship on the employing agency.
Applications received in postage-paid Government envelopes will not receive consideration, and applicants are reminded of the legal prohibition against the use of such envelopes or other Government property for other than officially approved activities. These prohibitions are contained in 5 USC 735.205, 39 USC, and 18 USC.
DoDEA is an equal opportunity employer. There will be no discrimination because of color, race, religion, national origin, politics, marital status, disability, age, sex, sexual orientation, membership or non-membership in an employee organization, or on the basis of personal favoritism. |
