AMENDMENT- Changes area of consideration to worldwide vice local commuting area.  Also revises cut-off dates to extend  1st cut-off date until July 15th and two week cut-offs there after. 
Applicants who have already submitted application do not need to reapply.  However, if you want to be considered for other geographic locations that originally submitted please submit the geographic availability statement only.

Note:  Referral lists will be issued after the first cut-off date to selecting officials and each cut-off date thereafter until all vacancies are filled

ANNOUNCEMENT NUMBER:  09-029 Supervisory Management Services Specialist (Resource Manager)

OPENING DATE:  June 12, 2009

1ST CUT-OFF DATE: July 15, 2009

2nd CUT-OFF DATE:  July 31, 2009

3rd CUT-OFF DATE:  August  14 2009

CLOSING DATE:   August 31, 2009

POSITION:  Supervisory Management Services Specialist, YA-0341-02 (DoDDS)
                      Supervisory Management Services Specialist, AD -0341-11 (DDESS)

SALARY RANGE:  $40,093.00-64,403.00        

LOCATION: DoDDS-Pacific/DDESS-Guam Pacific, various school locations in the Pacific
                            
Department of Defense Education Activity (DoDEA) is a DoD Field Activity responsible for the oversight of two school systems, the Department of Defense Dependents Schools (DoDDS) and the Department of Defense Domestic Dependent Elementary & Secondary Schools (DDESS).  DoDEA employs more than 12,000 individuals responsible for educating approximately 90,000 students in 12 foreign countries, seven states, Guam, and Puerto Rico.  The mission of DoDEA is to provide a quality education from pre-kindergarten through grade twelve for the eligible minor family members of DOD military and civilian personnel on official assignments.

WHO MAY APPLY:    

• U.S. citizen and non-U.S. citizen* family member employment eligibles;
• Current Department of Defense Career/Career-Conditional employees;
• Eligible Non-appropriated Fund (NAFI Agreement) employees; or
• Any other employee who is appointable under other Interchange Agreements
• An Interagency Career Transition Assistance Plan (ICTAP) eligible in the local commuting area
• Veterans who have been separated from the Armed Forces under honorable conditions after three years or more of continuous active service (VEOA eligible);
• VRA eligibles; and
• 30% Disabled Veterans, applicants appointable on the basis of a physical or mental disability.

For more information regarding Veterans Preference, please visit http://www.opm.gov/veterans/
*Non-U.S. citizen family members must have an individual taxpayer identification number (ITIN).  The ITIN can be obtained from the Internal Revenue Service (IRS) office. Appointment of non-U.S. citizen family members applies to Japan only.

NOTE:  Status applicants in their fourth year of an overseas assignment cannot be selected unless a waiver of the 5-year overseas service limitation requirement is approved. Candidates whose selection for this position will cause their overseas employment to exceed five-years will require an overseas tour extension approval.  Waiver requests will be processed administratively by the DoDDS Area Directors Office Human Resources Divisions.

Duties and Responsibilities:  
The incumbent will serve as the chief of management support and must be well versed in a variety of school management support functions, to include a comprehensive knowledge of human resources, budget, manpower, management analysis, and force structure management.  Incumbent plans, manages, directs, and coordinates budget formulation, analysis, and execution.  Develops long range plans and budget estimates concerning school programs and operations for submission to higher headquarters for incorporation into the DoDEA budget.  Advises management officials on required and proposed budget changes and cost saving initiatives.  Manages manpower support for the schools and directs the review of on board strength against work years and authorizations and assures full coordination with Headquarters manpower and budget analyst.  Oversees the personnel recruit actions for the school to include processing Requests for Personnel Actions (RPA); provides technical advice and assistance to Principal on filling positions; develops new position descriptions, and related issues.  Administers the student registration, student attendance, academic records maintenance, tuition status, and other related processes.  Ensures maintenance of the student information management database to include new student enrollment, discipline and attendance data, school and student scheduling information, report cards and transcript information, and athletic eligibility for all students.  Works directly with Student Meal Program and coordinates DoDEA Wellness Plan.  In addition, provides accurate daily meal count and working with cafeteria manager for circumstances where meal counts may be affected, such as field trips or special occasions.  Responsible for property management and accountability.  Responsible for purchase of equipment as well as central forms and supply management.  Responsible for management analysis services, to include space management, management controls reviews and studies, quality and productivity improvement, facilities maintenance and repair, and support agreement programs.  Develops and/or implements school security procedures, briefs and trains school personnel on procedures, and ensures procedures are followed. Performs first line supervisory responsibilities over a staff of technicians engaged in budget, supply, records management, registration, mail and file operation and other school support work.

QUALIFICATION REQUIREMENTS:  
Applicants must have one year of specialized experience at the next lower level or pay band equivalent to the General Schedule (GS-09) or other pay systems.  Specialized experience is defined as experience which is in or directly related to the line of work of this position and which has equipped you with the knowledge, skills, and abilities to successfully perform the duties of this position

EDUCATION SUBSTITUTION:
GS-11:   Ph.D. or equivalent doctoral degree or 3 full years of progressively higher level graduate education leading to such a degree. Such education must demonstrate the knowledge, skills, and abilities necessary to do the work

RANKING FACTORS:
Candidates who meet minimum experience requirements will be further evaluated against established criteria that demonstrates how well they possess the specific ranking factors or knowledge, skills, and abilities (KSA’s) determined necessary for successful job performance.
  A separate narrative statement addressing each KSAs is required as an attachment to your application.
Include in the narrative such things as experience in and out of federal service that gave you the specific   knowledge, skills, and/or abilities; objectives of your work; and evidence of your success (such as accomplishments, awards received, etc). The KSA’s are listed below.

1. Knowledge of commonly used budgetary methods, practices, procedures, regulations, policies, and processes to formulate, justify, and execute a budget.

2.  Knowledge and skill in applying analytical techniques and evaluative methods to issues or studies concerning all administrative and related management programs, i.e., personnel management, budget, and manpower in order to improve the efficiency and effectiveness of the operations at a school.

3.Ability to effectively communicate orally and in writing to develop methods and procedures for the execution of administrative support functions or program operations, present recommendations, briefings, and ensure understanding of various program requirements and recommendations.

Applicants must address all KSAs listed under Ranking Factors. An ineligible rating may be applied for application packets that do not have KSAs attached.

PAY, BENEFITS AND WORK SCHEDULE:
Payment of travel and transportation expenses is  authorized. 

Medical Care:  Applicants who have family members with special medical needs should ensure that prior to accepting a position overseas their family members' medical needs can be met.  Access to care in a military treatment facility may not be available to civilian employees except on a space available basis.  Consequently, host nation medical facilities may be the only care available.  The availability and level of care at host nation medical facilities will vary by location.  For additional information, please contact the POC in this announcement. 

Special Education Services:  The Department of Defense Dependents Schools (DoDDS) provides education including special education to children of DOD civilians who are eligible to attend DoDDS schools.  However, most schools are not staffed for all special needs.  For additional information, please visit http://www.dodea.edu/curriculum/specialEduc.cfm or contact the Department of Defense Education Activity, Student Services Branch, at 703-588-3147/3148.

Applicants must comply with the Exceptional Family Member Program requirements as outlined in the DoD Instruction 1315.19 at http://www.dtic.mil/whs///directives/corres/pdf/1315p.pdf

DoDDS-Pacific Overseas Locations :
Government/Military housing, Living Quarters Allowance, Post Allowance, and other overseas benefits may be authorized.  Eligibility will be determined at time of position offer.  Applicants who are currently employed overseas and are not receiving allowances and benefits may not be eligible for such allowances.  Locality pay does not apply in the overseas area.  Locality rates of pay in CONUS will not be used for pay setting when transferring to overseas location.  For more information on overseas allowances and benefits, please visit https://webapps.dodea.edu/lqarates/lqarates.cfm

DDESS-Guam:
Incumbent may be eligible for Government/Military housing at prescribed rental rates, depending on availability.  Cost of living allowance and other overseas benefits may be authorized.  Eligibility will be determined at time of offer.  Locality pay does not apply in the Guam area.  Locality rates of pay in CONUS will not be used for pay setting when transferring to this non-foreign overseas area.

CONDITIONS OF EMPLOYMENT:

Selectee will be required to participate in direct deposit/electronic fund transfer in accordance with DoD Regulation 7000.14R.

Selected candidate and family members are required to obtain Official Passports prior to departure to the overseas area.

Pre-appointment overseas physical examination is required for selected candidate.

Initial overseas tour of duty will be determined by the location assigned.

NOTE: Guam positions are excepted service

ALL APPLICANTS MUST SUBMIT THE FOLLOWING:
1.  Résumé, Optional Application for Federal Employment (OF-612)* http://www.opm.gov/forms/pdf_fill/of612.pdf,or any other written format. 

•  Applications must include the total employment period, i.e., starting and ending dates (month and year) for each work experience, paid and unpaid, related to the job for which you are applying, including the hours per week. 
• Also include a description of your duties and accomplishments, your employer’s name and address, supervisor’s name and phone number, and salary.  If you are currently employed, you must indicate if we may contact your current supervisor.

2.  Declaration for Federal Employment (Optional Form 306).  http://www.opm.gov/forms/pdf_fill/of0306.pdf,

3.  SF 256, Self-Identification of Reportable Handicap, (SF-256), 
*You can also find forms at: http://www.opm.gov/forms/index.asp

4.   Supplement on plain paper in narrative format that concisely addresses each of the ranking factors.  Make sure you reference the specific KSA listed on this announcement.  If other KSA’s are cited, the application may be considered incomplete.  Include work experience, education, and training which clearly demonstrates how well you possess each factor.

        For current DoD employees:

• Copy of SF-50, Notification of Personnel Action to document your highest annual salary and your personal status.
• Most recent Federal performance appraisal/assessment.

5.  Military and/or family members must provide a copy of their sponsor’s Permanent Change of Station (PCS) orders authorizing movement of family member to the overseas command, or other appropriate documentation (such as a statement of non-command sponsorship) to support family member status  must be submitted to receive consideration.

6. If applying for Military Spouse Preference, a completed Questionnaire for Military Spouse Preference must be attached.

7. Applicants currently in the local commuting area, must submit a Pre-Employment Questionnaire to Determine Eligibility for Employment form.

8.  Please ensure that you include the geographic availability statement with your application.  This will be used to determine where you want to received consideration.  The link is below for your convenience.

Employment Information and Forms:
Highlights of the Military Spouse Overseas Employment Preference Program
Questionnaire for Military Spouse Preference
General Information on Military Spouse Preference
General Information on Family Member Preference
Pre-Employment Questionnaire to Determine Eligibility for Employment
Background Survey Questionnaire
Request for State Tax Deductions  
Geographic Availability Statement Supvy Mgmt Ser Spec.doc

APPLICATIONS MUST BE RECEIVED BY THE CLOSING DATE.

APPLICATIONS WILL NOT BE RETURNED; therefore, do not submit original documents.

WHERE TO APPLY:

• By mail to the Department of Defense Education Activity; DoDDS-Pacific/DDESS-Guam Human Resources Division, Staffing Division, Unit 35007, Building 290, APO AP 96376, or

• Submitted in person to the Human Resources Division, Building 290, Torii Station, Okinawa, or
• Applications may be faxed to 011-81-98-957-4503 or within Japan to 098-957-4503 or
• Applications may be attached to an email and sent electronically to PacificHR@pac.dodea.edu   On Email applications, please indicate the announcement for which you are applying on the subject line of your email.
• Please note that the Point of Contact/Human Resources Office is located in Okinawa, Japan and phone calls are overseas long distance.  The telephone number for information (dialing from the continental United States) is: 011-81-6117-44-5859 or DSN 644-5859.
• Point of Contact for this vacancy announcement is Karey Maschio, DSN 644-5859

Applications received in postage-paid Government envelopes will not receive consideration, and applicants are reminded of the legal prohibition against the use of such envelopes or other Government property for other than officially approved activities.  These prohibitions are contained in 5 USC 735.205, 39 USC, and 18 USC.

DoDEA is an equal opportunity employer.  There will be no discrimination because of color, race, religion, national origin, politics, marital status, disability, age, sex, sexual orientation, membership or non-membership in an employee organization, or on the basis of personal favoritism.