09-003- Japan District School Support Positions

Department of Defense Education Activity (DoDEA) is a DoD Field Activity responsible for the oversight of two school systems, the Department of Defense Dependents Schools (DoDDS) and the Department of Defense Domestic Dependent Elementary & Secondary Schools (DDESS). DoDEA employs more than 12,000 individuals responsible for educating approximately 90,000 students in 12 foreign countries, seven states, Guam, and Puerto Rico. The mission of DoDEA is to provide a quality education from pre-kindergarten through grade twelve for the eligible minor family members of DoD military and civilian personnel on official assignments.

* NOTE: These positions are not located at all schools or complexes. Vacancies for these positions may be filled occasionally. The majority of these positions are part-time seasonal and the above salary schedules are based on full-time year-round. The salary paid will be based on the number of hours worked per year.

WHO MAY APPLY: Applications will be accepted from applicants within the commuting area. The commuting area is defined as Yokota/Zama/Atsugi/Yokosuka/Yokohama/Iwakuni/Misawa/Sasebo, Japan.

U.S. citizen and non-U.S. citizen* family member employment eligible;
Current Department of Defense Career/Career-Conditional employees;
Eligible Non-appropriated Fund (NAFI Agreement) employees;
Veterans who have been separated from the Armed Forces under honorable conditions after three years or more of continuous active service (VEOA eligible);
VRA eligibles; and
30% Disabled Veterans, applicants appointable on the basis of a physical or mental disability.

*Non-U.S. citizen family members must have an individual taxpayer identification number (ITIN). The ITIN can be obtained from the Internal Revenue Service (IRS) office.

NOTE: Status applicants in their fourth year of an overseas assignment will be referred if otherwise found qualified. Please note that candidates in their fourth year of an overseas tour require a waiver of the
5-year overseas service limitation requirement and the waiver will be processed administratively by this office. Status applicants must be able to complete a 24-month overseas tour without exceeding this
5-year limitation.

METHOD OF REFERRAL: Qualified candidates will be referred for employment consideration in accordance with governing laws, regulations, and procedures. Based on information submitted with each application, DoDDS Human Resources staff will determine each applicant’s status (internal or external candidate), employment qualifications, eligibility determination for Military Spouse Preference, Family Member Preference, NAFI Agreement, and VEOA, and geographical availability. The VEOA and VRA apply only for permanent appointments.

The experience described in your resume will be evaluated based on the Office of Personnel Management's basic qualifications requirements. Applicant must address the Knowledge, Skills, and Abilities (KSA), in order to determine who is best qualified for the position identified in this vacancy announcement.

TYPICAL DUTIES AND RESPONSIBILITIES:

MONITOR, YB-0303-01

TYPICAL DUTIES AND RESPONSIBILITIES: Serves as monitor responsible for performing lunchroom, recess, classroom and bus monitoring duties. Assembles students at designated points and monitors dismissal and movement through hall while moving students to the cafeteria. Monitors lunchroom activities and designated recess area. Monitors lunchroom cleanup and assures students place paper and uneaten food into appropriate disposal receptacles. Assemble the students for designated lineup areas for return to classrooms. Also monitors recess area assuring safe recess activities.

KSA: ABILITY TO WORK WITH OTHERS
This position is equivalent to the GS-02 level. In order to receive consideration for this position, should describe 3 months of any training or experience in work or outside contacts that demonstrates to your ability to deal tactfully with other people or; high school graduate or equivalent.

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MONITOR (LEAD), YB-0303-01

TYPICAL DUTIES AND RESPONSIBILITIES: Serves as lead monitor, overseeing monitors who perform lunchroom, recess and bus monitoring duties in a DoDEA school, ensuring the safety and welfare of students. The monitor identifies and reports known or suspected problems, issues or concerns to the appropriate staff or faculty member. The lead monitor develops and maintains shift schedules, assigns work and instructs employees in performance of their tasks; provides on-the job training instructions and deals with student behavior and discipline issues. Assembles students at designated points and monitors movement and behavior through corridors, at the cafeteria, recess or play areas. Also monitors dismissal as students leave class and go to school buses or parent’s cars. Monitors recess areas. Performs bus monitoring duties where applicable and assures students safely enter and exit buses, and are placed on the correct buses.

KSA: ABILITY TO PROVIDE INSTRUCTIONS TO SUBORDINATES
This position is equivalent to the GS-03 level. In order to receive consideration for this position, should describe 6 months of any training or experience to lead other subordinates by providing instructions, and to deal objectively and harmoniously with them or; one-year above high school.

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EDUCATIONAL AID POSITIONS (VARIOUS), YB-1702-01

TYPICAL DUTIES AND RESPONSIBILITIES: Assists teachers and administrative staff by distributing testing materials, developing audio-visual tactile aids, tutoring selected pupils, supervising independent study, making field trip arrangements, or working with pupils to develop student self-help skills.

The following positions are equivalent to the GS-04 level. In order to receive consideration for this position, applicants should describe one-year of general experience or; 2 years above high school.

Educational Aid (Kindergarten):
KSA: ABILITY TO ASSIST WITH IMPLEMENTATION OF THE FULL-DAY KINDERGARTEN PROGRAM FOR EARLY CHILDHOOD EDUCATION.
Candidates should describe experience, education and/or training working with young children that demonstrates their ability to assist in providing early childhood education.

Educational Aid (Special Education):
KSA: ABILITY TO PROVIDE SPECIALIZED SERVICES TO INDIVIDUALS WITH DISABILITIES.Candidates should describe experience; education and/or training that demonstrate their ability to provide support services to children with disabilities in an educational environment. Include all experience gained in any capacity with disabled individuals in an educational, social, or recreational environment which provided knowledge of the specialized requirements of disabled individuals.

Educational Aid (Sure Start Program Assistant):
KSA: KNOWLEDGE OF PROGRAMS PERTAINING TO EARLY CHILDHOOD DEVELOPMENT.
Candidates should describe all experience, education, and/or training gained in any capacity with children, especially pre-kindergarten ages, in all education, social, or recreational environment, that involved the learning, health/nutrition, or social activities of pre-kindergarten children.

** SURE START SPECIAL REQUIREMENT: In addition to the minimum qualifications requirements described above, applicants must have the ability to administer basic first aid and Cardio-Pulmonary Resuscitation (CPR), or successfully complete such training within one year of appointment.

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LIBRARY AID, YB-1411-01

TYPICAL DUTIES AND RESPONSIBILITIES: Assists students and teachers in locating desired materials, and monitors students in the absence of teachers. Monitors circulation files and notifies overdue users. Instruct students and parent volunteers in the use of library media center resources. Prepares material orders. Assist in cataloging incoming materials.

KSA: ABILITY TO PROVIDE TECHNICAL SUPPORT IN A LIBRARY SETTING.
This position is equivalent to the GS-03 level. In order to receive consideration for this position, candidates should describe 6 months of any training or experience, education, and/or training that equipped them with skills in providing technical support in a library, (e.g. issuing maintaining, researching, or inventorying reference materials and publications, maintaining files and suspense, directing visitors) or; one-year above high school.

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LIBRARY TECHNICIAN (OFFICE AUTOMATION), YB-1411-01

KSA: ABILITY TO PROVIDE TECHNICAL SUPPORT IN A LIBRARY SETTING.
This position is equivalent to the GS-04 level. In order to receive consideration for this position, candidates should describe one-year of any training or experience, education, and/or training that equipped them with skills in providing technical support in a library, (e.g. issuing maintaining, researching, or inventorying reference materials and publications, maintaining files and suspense, directing visitors to include type of environment and type of customers serviced.) or; 2 years above high school.

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OFFICE AUTOMATION CLERK/ASSISTANT, YB-0326-01

TYPICAL DUTIES AND RESPONSIBILITIES: Performs office automation work, which includes word processing and clerical work, in support of school administration. Uses database and spreadsheet software to enter, revise, sort and retrieve data pertaining to school administration. Respond to callers and visitors or refer to appropriate staff member. Respond to letters and inquiries. Compile information for administrative and recurring technical reports. Type a variety of correspondence, forms, reports and statistical material. Maintain faculty and staff personnel folders. Prepares school bulletins, parents’ newsletters, and faculty and parent handbooks and performs the tasks of the school registrar. This position requires the skills of a qualified typist.

KSA: KNOWLEDGE OF AND SKILL IN OPERATING VARIOUS OFFICE AUTOMATION EQUIPMENT AND FUNCTIONS.
This position is equivalent to the GS-05 level. In order to receive consideration, candidates should describe one-year specialized experience of office automation software, practices, and procedures; in the performance of general office support work and competitive level of proficiency in typing or; 4 years above high school.

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SECRETARY (OFFICE AUTOMATION), YB-0318-01

TYPICAL DUTIES AND RESPONSIBILITIES: Serves as a secretary and personal assistant to the school principal and assistant principal. Coordinates other clerical work and establishes priorities for the assigned office staff. Performs a variety of office support duties, e.g. receives telephone calls and visitors, answers questions and provides information of a routine nature based on knowledge of programs and operations, maintains school’s office calendar, prepares various documents and correspondence. Coordinate personnel and payroll actions for all faculty and staff. In addition, the school secretary interacts continually with students to resolve problems, communicate with parents and handle other situations unique to a school environment. This position requires the skills of a qualified typist.

KSA: KNOWLEDGE OF OFFICE ADMINISTRATIVE FUNCTIONS AND PROCESSES.
This position is equivalent to the GS-05/06 level. In order to receive consideration for this position, candidates must possess 1 year of specialized experience or; 4 years above high school.

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SCHOOL INFORMATION ASSISTANT (OFFICE AUTOMATION), YB-0303-01

TYPICAL DUTIES AND RESPONSIBILITIES: Performs a variety of technical tasks in support of automated systems, including database management, e.g. develops, updates, and administers for a school the School Information System (SIS); performs automated data processing (ADP) support and service functions for users of microcomputer systems for general office automation; supports Local Area Network (LAN) operations and supports electronic mail/data transmission systems. This position requires the skills of a qualified typist.

KSA: KNOWLEDGE OF PROCEDURES, PROCESSES, TECHNIQUES OF AUTOMATED SYSTEMS, INCLUDING DATABASE MANAGEMENT.
This position is equivalent to the GS-05/06 level. In order to receive consideration for this position, candidates must possess 1 year of specialized experience or; 4 years above high school.

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CONDITIONS OF EMPLOYMENT FOR SCHOOL SUPPORT ASSISTANT/COORDINATOR:
The work is partly sedentary, but regularly includes walking, bending, standing, carrying or lifting items up to 40 pounds; elevating boxes weighing 40 pounds above shoulder height; and loading/unloading vehicles.

SCHOOL SUPPORT ASSISTANT, YB-0303-01

TYPICAL DUTIES AND RESPONSIBILITIES: Provides school support services in a DoDDS-Pacific/DDESS-Guam school/office. Prepares supply and equipment orders within specified budget/time constraints based on faculty and/or staff requests. Sets or revises appropriate stock levels for authorized items. Maintain a perpetual inventory of accountable property. Examines items received and takes action to resolve any discrepancies. Records all transactions in the automated material management system document register. Perform a variety of light maintenance and repair work for the school. Transport materials in official vehicles.

KSA: KNOWLEDGE OF SUPPLY PROCEDURES, INCLUDING AUTOMATED SUPPLY SYSTEMS.
This position is equivalent to the GS-05/06 level. In order to receive consideration for this position, candidates must possess 1 year of specialized experience or; 4 years above high school.

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SCHOOL SUPPORT COORDINATOR, YB-0303-02

TYPICAL DUTIES AND RESPONSIBILITIES: Prepares and conducts hands-on training for new school support personnel and administrators. Periodically reviews system-generated products and files to ensure school support personnel in the complex or district are using the system properly, are responding to information queries in a timely manner, and are forwarding necessary documentation to the appropriate activities. Ensures school support personnel provide density listings to the supporting military installation (s) for equipment maintenance and repair requirements. Surveys the complex schools to ensure excess materiel is identified, offered for redistribution to other schools, or processed for transfer or disposal. Position is designated as the Government Ordering Official, purchases supplies and services for the district or complex using the Government Purchase Card (GPC) for individual purchases up to $25,000.00. Assist administrators with overall district or school complex safety and security duties. Provide technical direction to school support personnel in compiling data to forecast the budget for replenishment, repair, and maintenance of supplies and equipment, and other related school support services.

KSA: KNOWLEDGE OF SUPPLY PROCEDURES, INCLUDING AUTOMATED SUPPLY SYSTEMS.
This position is equivalent to the GS-07 level. In order to receive consideration for this position, candidates must possess 1 year of specialized experience, that has equipped them with the skills to perform clerical and support duties related to supply matters, including the use of automated supply systems. Examples include; requisitioning supplies or equipment, inventorying and/or storing supplies and equipment, tracking orders, maintaining stock levels of supplies or equipment, property book management, and property disposal.

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OTHER INFORMATION:

This announcement is used to fill permanent, temporary and seasonal positions which are full time, part time, or intermittent. When filling positions scheduled to last one year or longer, eligible spouses of active duty military members who are among the “best” qualified group will receive employment preference in accordance with governing regulations.

NOTE: Candidates selected for temporary positions may be non-competitively converted to permanent without further competition.

Education can be substituted for experience. Review the qualification requirements for specific information.

Quality of experience relates to how closely or to what extent an applicant's background and recency of experience, education, and training are relevant to the duties and responsibilities of the announced position. Candidates must have the knowledge, skills, abilities and competencies to successfully perform the work of the position at the appropriate level.

Questionnaire for Public Trust Positions (SF-85P) investigation is required .

Selectee will be required to participate in direct Deposit/Electronic Fund Transfer in accordance with DoD Regulation 7000.14R.

PAYMENT OF TRAVEL AND TRANSPORTATION ARE NOT AUTHORIZED.

HOW TO APPLY

APPLICANT CHECK LIST:
1. Application for Federal Employment (OF-612)*

You may submit a resume, an Optional Application for Federal Employment (OF 612), or any other written format. If your resume or application needs to include all information identified on the OF 612 and in the job vacancy announcement. Type or print clearly in black ink. Include your name on each page. Please provide an email address if you wish to have your Notice of Rating sent electronically to you. Please submit ONLY one application against this vacancy announcement and identify all positions you wish to be rated for on the Geographic Availability Statement and Position Availability Checklist.

2. Geographic availability statement. Please ensure you list your DEROS in the appropriate blank on the Geographic Availability Statement, list your typing speed if you are applying for any positions listing Office Automation or OA in the job title and neatly print your social security number.

3. KSA – one per job applying for. It would behoove you to read the vacancy announcement and the KSA requirements completely to know what types of duties are required of the position. When writing a KSA remember to include actual experience doing the duties listed.
4. Declaration for Federal Employment (Optional Form 306)*,

5. Self-Identification of Reportable Handicap, (SF 256), *

6. For current or former Federal and/or Non-Appropriated Fund Employees

Copy of SF-50, Notification of Personnel Action to document your highest annual salary and your personal status, if you are a current Federal employee. All status candidates and reinstatement eligibles must submit a copy of their SF-50(s) showing career, career conditional, or reinstatement eligibility.
Most recent federal performance appraisal.
If applying under the NAFI Interchange Agreement, please provide documentation to verify eligibility (personnel actions).

7. Military spouse preference or family member employment, applications must include complete copy of
PCS orders and dependent entry approval, if applicable. Please ensure you highlight the PRD/DEROS and applicant name.

8. Prior military service member must submit:

A copy of their, DD-214 (MEMBER 4 copy) reflecting character of service (e.g., honorable) and period(s) of service.
If claiming 10-point veteran preference, Standard Form 15, * Application for 10-Point veteran preference and supporting documentation as described in Item 14 on the SF-15 must be submitted.
Applicants applying as a 30% Disabled Veterans must submit a letter from the Department of Veterans Affairs (VA), the Standard Form 15, and a MEMBER 4 copy of the DD-214

Forms marked with * can be found at: http://www.opm.gov/forms/index.asp

The following forms can be found at: http://www.pac.dodea.edu/supportservices/personnel/Vacancies/bydate.htm.

Questionnaire for Military Spouse Preference
Pre-Employment Questionnaire to Determine Eligibility for Employment
Background Survey Questionnaire
Request for State Tax Deductions
Geographic Availability Statement and Position Availability Checklist

Applicants who are a military spouse or family member should read the following documents:

Highlights of the Military Spouse Overseas Employment Preference Program
General Information on Military Spouse Preference
General Information on Family Member Preference

WHERE TO APPLY:
Submit your application and attachments by:

Mail to the Department of Defense Education Activity; DoDDS-Pacific/DDESS-Guam HR Division, District, Unit 35007, Building 290, APO AP 96376, or
FAX applications to 011-81-98-957-4503 or attached to an email and sent electronically to JapanHR@pac.dodea.edu, or
Deliver in person to the Human Resources Division, Building 290, Torii Station, Okinawa

Please contact 644-5896/5860 for additional information regarding this vacancy announcement.

Applications will be evaluated solely on the documents/information submitted in the application package. Do not submit original documents, as application will not be returned. INCOMPLETE APPLICATIONS MAY NOT RECEIVE CONSIDERATION.

Applications received in postage-paid Government envelopes will not receive consideration and applicants are reminded of the legal prohibition against the use of such envelopes or other Government property for other than officially approved activities. These prohibitions are contained in 5 USC 735.205, 39 USC, and 18 USC.

APPLICANT RESPONSIBILITY: Applicants are responsible for ensuring the DoDDS-Pacific/DDESS-Guam Human Resources Division is informed of any change in their address, phone number, or employment status. Inability to contact an applicant or repeated declinations of job offers may serve as basis for removal from further consideration under this announcement.

All applicants will be considered without regard to political, religious, or labor organization affiliation or nonaffiliation, marital status, race, color, creed, gender, age, sexual orientation, nondisqualifying physical or mental disability or any other non-merit factor. Reasonable accommodation will be made for qualified applicants or employees with disabilities, except when doing so would pose undue hardship on the employing agency.

More information on Veteran’s Preference is available in the VETGUIDE that may be found on the United States Office of Personnel Management web site at www.opm.gov.

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