REQUIRED DOCUMENTS FOR DETERMINING ENROLLMENT ELIGIBILITY
1. |
A copy of the sponsor’s orders plus any amendments. |
2.
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A copy of the sponsor’s overseas tour extension approval if the DEROS has or will expire prior to the beginning of school. Documentation of a current DEROS is required for continued enrollment in the Non-DoD Schools Program. |
3.
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DoDEA Form 610, "Application for Enrollment in a non-DoD School", for each dependent. A new DoDEA Form 610 is required anytime there is a change in schools. |
4.
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If the child(ren) is/are applying for entry to Kindergarten or First grade, we require a copy of that child's Passport or Birth Certificate to verify age. The child must attain the age of 5 by 31 October of the enrolling year to enter Kindergarten, or age 6 by 31 October of the enrolling year to enter First grade. |
5.
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If the dependent’s names are not listed on the sponsors’ orders or in a separate approval authorization, a completed "Certification of Command-Sponsored DoD Dependents" form is required. |
6.
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A copy of the school’s Fee Schedule identifying the schools’ published list of charges for Tuition and/or Transportation, etc. by grade is required upon initial enrollment and each school year thereafter. |
7. |
A copy of the school’s Calendar of Events, if published. |
8.
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If the school does not provide an invoice for transportation, the sponsor may claim local transportation expenses separately for one round-trip home-to-school per day. A “Request for Reimbursement of Transportation Expense”, is a worksheet to estimate transportation expenses for mileage or bus/city transportation expenses. The actual claim is made by preparing an SF 1164 for local mileage reimbursement or providing copies of receipts of bus passes, etc., if used, to this office for review to provide funding. Advance funding can not be provided; only reimbursement of actual expenses after the fact. Do not use this form if the school is billing transportation in their invoice. |
9.
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School Invoice - The school eventually generates an invoice. Some schools routinely bill twice a year or three times a year. We desire the school invoice in one billing for the entire school year, or the period of time the dependent is in the school. For example, if the sponsor is on station at the beginning of the SY and plans to PCS around 15 February the following year, we desire only one school invoice for that period of time. If the sponsor arrives 15 Nov of the current school year and plans to be there through the end of the school year, we desire only one school invoice that bills for that period of time. A fax copy of the invoice to this office is acceptable. Once received, we will review it for allowable fees and initiate payment for authorized costs. |
10.
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Withdrawals - For withdrawals of dependents from a school, the sponsor must notify the non-DoD school and the sponsor’s local Non-DoD School POC or School Liaison Officer. The School Liaison Officer will in turn notify the Non-DoD School Program office. It is critical that this office be notified immediately of any planned withdrawal action in order to determine if a refund is due to the U.S. government. |
SPONSORS IN FMS, MAP or SAO POSITIONS NEEDED DOCUMENTS
Items 1-5 identified aboveare required forsponsors in FMS, MAP or SAO positions. While this office does not fund tuition for DoD sponsors assigned to FMS, MAP or SAO positions, the Non-DoD Schools Program policies still apply.
DOCUMENTS NOT NEEDED
- A new DoDEA Form 610 if there is no change in schools between school years.
- A copy of birth certificate or passport for any command sponsored dependents entering 2nd grade or higher.
- The “Certification of Command-Sponsored DoD Dependents” if command sponsored dependents are listed on the sponsor's orders.
- A “Request for Reimbursement of Transportation Expense” if the school or local US organization is billing and providing transportation for command sponsored dependents.
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